Ventures Team Coordinator

Reports to: Deputy CEO

Location: West London – currently operating an agile working policy with two core days (Mon and Weds) in the office

Contract: Permanent

Pattern: Full Time (standard hours 9am – 5.30pm)

Closing date: 31/01/2023 at 10am

Interviews: w/c 06/02/2023

Salary: To £35,000 (depending on experience)

About the role:

We’re looking for a new Team Coordinator to support our Deputy CEO with meetings and administration, and to contribute to the effective running of the Venture team and its exciting projects.

This role offers an exciting opportunity for an individual to development their own skills while supporting a team focused on solving challenges in education and society.

The role will be busy and varied and you will thrive on being organised and taking on new challenges as you respond to varied requests and increasing involvement in Venture team projects. 

Key Responsibilities: 

• To manage the Deputy CEO’s diary commitments, including organising meetings, venues and liaising with internal and external parties
• To communicate and build relationships with board members, colleagues, donors, high-profile individuals, and ventures management teams in a respectful and professional manner
• To attend meetings and take notes/minutes when required
• To make travel arrangements and process monthly expenses
• To be the first point of contact for new enquiries and correspondence for the Venture team and ensure these are dealt with promptly and effectively
• To carry out research, compile information and draft emails and short reports relating to the Venture team’s projects
• To use a variety of software packages to produce and maintain documents, presentations, and spreadsheets to support with project administration
• To liaise with Ark internal HR, IT, Finance and Office teams to proactively manage the requirements of the team and ventures and resolve issues as and when needed

Key Requirements:

• Experience with working successfully with leaders and a broad range of stakeholders
• Experience of diary management
• Managing competing demands and multi-tasking effectively
• A good team player, able to support and work closely with the whole Ventures team
• Enthusiasm for administration and implement effective systems
• Ability to work in a fast-paced environment and remain calm under pressure
• Enjoy administrative work, being part of a supportive team and want to develop skills and knowledge by playing an active role in the team

View the full job description and person specification here

About Ark

We’re an international charity, transforming lives through education. We exist to give every young person, regardless of their background, a great education and real choices in life. In the UK, we’re a network of 39 schools, educating around 28,500 pupils in areas where we can make the biggest difference and we’re recognised as one of the highest achieving academy groups in the country. We want to change the lives of children everywhere, not just in our own schools. So, we create and incubate Ventures designed not only to help pupils in Ark schools, but also to improve the education system and create opportunities for young people everywhere.

You’ll be joining a group of like-minded, ambitious individuals who work collaboratively and are all committed to our core mission, that every child has the potential to succeed.

Benefits

• 27 days annual leave plus bank holidays, rising with each year of service and full office closure between Christmas and New Year
• Hybrid working, with currently two days a week in our state-of-the-art office in West London working alongside colleagues
• Regular social events, monthly free breakfast, and daily fruit
• A flexible approach to working with understanding and consideration for work life balance and personal commitments
• As an Ark employee, you will have the opportunity to be part of the TPT (The Pension Trust) scheme, our workplace pension scheme where we make an 11% contribution; you are not required to contribute towards this scheme unless you choose to
• Access to high-quality professional learning throughout your career, offering both face-to-face sessions and a bespoke online learning platform
• Access to Ark Rewards scheme offering savings from over 3,000 major retailers, interest-free loans available for season tickets or a bike, gym discounts offering up to 40% off your local gym and free eye tests

How to Apply:

Apply with a CV and cover letter on our online recruitment portal. Applications to be submitted by Tuesday 31^st January 2023 at 10am but please note: we will be reviewing applications on an on-going basis and this advert may close earlier than advertised depending on the level of response.

This ATS application form should take no longer 20 minutes to complete. At any time, you can pause, save, and log back in. If you have any difficulty with meeting the deadline for application, please contact recruitment@arkonline.org

Interviews will be arranged as suitable candidates are identified, so early application is strongly advised.

Ark is committed to safeguarding and promoting the welfare of children and young people; all successful candidates will be subject to an enhanced Disclosure and Barring Service check.

Ark Schools are committed to attracting, developing and retaining a diverse workforce, with a broad range of backgrounds, experiences and perspectives. Please click here to learn more.