HR Advisor

An exciting opportunity has arisen for a dedicated HR advisor to develop their career within our passionate and ever courageous community.

We are a courageous, compassionate community - empowering excellence. We are a value lead organisation, being bold within every aspect of our lives at school. 

We want all staff to thrive, modelling leadership and determination to the pupils and students within our rich and diverse academy, working together to fulfil our vision of creating a centre of excellence within our local community.

We empower our teams by valuing the individual and prioritising professional development. This is delivered through weekly CPD sessions, dedicated line management meetings and by encouraging staff to develop their own ideas and projects, within their departments and beyond.

The Role 

As the academies HR Advisor, you will provide the delivery of a proactive, effective, and efficient day to day HR service for the academy, undertaking duties across a range of HR activities including payroll and data management/ reporting, compliance, recruitment and selection and HR Policy guidance and associated HR administration. You will also provide support to academies across the Region’s network when required.

Reports to:        Principal

Start date:         July 2022

Salary:                Band 8, Points 19 - 29 £30,602 - £36,577 dependent on experience

Contract:           Full Time, Permanent

Closing Date:  Monday 22nd August 10.00am 

We are looking for an Strong Generalist HR Advisor who is used to working in a stand alone role to be part of our dynamic school.

 Key Responsibilities

• To lead on the day-to-day Stand Alone HR service provision, working collaboratively with the academy’s People Business Partner and Centralised People support service.
• To manage the HR Information System and payroll information to ensure that electronic employee records are accurate and up to date and which meets Ofsted standards. This will include responsibility for data entry, regular and ad hoc reporting, and an annual data cleansing exercise.
• To maintain an accurate and up-to-date Single Central Register (SCR) in accordance with the Keeping Children Safe in Education Regulations and Ofsted.
• Prepare monthly payroll spreadsheets with any changes to pay, inform of new starters and leavers to submit to the Finance Manager, Principal and the external payroll provider.
• Process Teacher’s Pensions and keep accurate records.
• Provide generalist first line HR advice to line managers to ensure compliance with employment legislation as well as a positive employee relations climate, referring to Ark HR as necessary.
• Provide day to day support and advice to employees in all HR matters referring to Ark HR as necessary.
• Support the Office Manager with the school workforce census annual collation of data and submission.
• Produce a range of HR letters and correspondence (e.g., variation to contract letters, maternity, holiday entitlement) from standard templates Supporting with Disciplinary, Grievance, Capability and Appeal processes, including organising meetings, preparing packs for attendees, note taking and outcome letters.
• To monitor and process fixed term contracts, staff changes, and staff leaving documentation and arrange exit interviews.
• Support managers in robustly managing and supporting employees in line with the Ark Network HR Policies, including liaising Occupational Health, and other outside agencies, seeking guidance from Arks Central HR advisory service as appropriate.
• Co-ordinate the annual Appraisal process, ensuring that managers complete meetings and associated appraisal records effectively and timely.
•  Co-ordinate the staff induction process and ensure the probation process is managed effectively.
• To monitor and manage sickness absence and keep accurate records and documentation.
• To Managed the provision of Supply Teachers / Supervisors for the school with daily notifications for all staff.
•  To administer absence reporting and recording processes, ensuring that all absence is reported, recorded, and followed up on with the relevant line manager in accordance with the appropriate policies and procedures.
• Ensure all academy data is line with GDPR requirements.

Recruitment and Selection

• Co-ordinate the full recruitment processes across the academy, including vacancy request approvals, effective utilisation of the Ark Recruitment System, candidate screening, interview scheduling/preparation and hiring outcome processes
• Process staff appointment documentation for successful candidates, including offer letters, contracts of employment and all pre-employment and safeguarding checks and induction details

Other

• Actively promote the safety and welfare of our children and young people.
• Ensure compliance with Ark’s data protection rules and procedures.
• Keep abreast of Human Resources best practice, legislative changes and new developments to continuously develop and improve knowledge and skills and broaden the understanding of inter-relationships between the range of human resources activities and functions.
• Liaise with colleagues and external contacts at all levels of seniority with confidence, tact and diplomacy.
• Work with Ark Central and other academies in the Ark network, to establish good practice throughout the network, offering support where required.

Qualifications

• GCSE at grade C or above in English and Maths
• HR (CIPD) qualification level 5 or nearing completion of the qualification
• 2 years experience in a Stand Alone role within General HR

Knowledge, Skills and Experience

• Experience of working in HR and using a HR database
• Experience of working in a similar role in a school environment (Desirable)
• Good IT skills, highly competent using Microsoft Office
• Strong administrative and organisational skills
• Excellent written and oral communication skills
• Understanding of relevant legislation, policies and procedures, and the ability to apply this understanding to real situations
• Ability to provide initial advice or guidance to managers

Behaviours

• Genuine passion for and a belief in the potential of every pupil
• A robust awareness of keeping children safe, noticing safeguarding and welfare concerns, and you understand how and when to take appropriate action
• Belief that every student should have access to an excellent education regardless of background
• Professional outlook, detailed orientated and able to multitask and meet deadlines
• A team player that can work collaboratively as well as using own initiative
• Calm and professional under pressure
•  Understanding of the importance of confidentiality and discretion
• Flexible attitude towards work and demonstrates sound judgement

Other

• Right to work in the UK
• Commitment to equality of opportunity and the safeguarding and welfare of all students
• Willingness to undertake training
• This post is subject to an enhanced DBS check