Admin Executive

Reports to: Head of Partnerships

Location: West London – currently operating an agile working policy with one core day (Wednesday) in the office

Contract: Permanent

Pattern: Full Time (standard hours 9am – 5.30pm)

Closing date: 11/03/2024 at 10am

Interviews: Interviews will be arranged as suitable candidates are identified, so early application is strongly advised

Salary: £28,000

About the role:

The Admin Executive will be responsible for providing administrative support across the Design, Delivery and Partnerships teams.

They will support with the set-up and logistics of the annual conference and face to face induction training and support the tracking, formatting, reporting, project management, quality assurance, and file management of curriculum and Professional Development programmes. This role will be key to supporting the 6 Heads of Programme.

The Admin Executive will also play an important role in supporting partner and acquisition communications for partner schools, partner organisations and prospects. The Admin Executive will be key in supporting the two people marketing team to deliver annual objectives.  

Key Responsibilities: 

• Create and send all emails detailed in the year’s calendar with support from Senior Campaign Manager
• Support delivery team with sending emails to partner schools when directed
• Create and send MyMastery announcements from request forms
• Create website news posts for blogs given by subject teams
• Create graphics in Canva, including editing videos
• Upload videos to Vimeo (for website use) and YouTube, when directed by Senior Marketing Manager or Senior Campaign Manager
• Create POs and input invoices in Concur for marketing team
• Upload marketing leads to Salesforce when required
• Manage webinar administration including registrants
• Scope suitable venues for in-person training sessions, including the annual conference
• Maintain spreadsheets, planners, and other documents to track project completion
• Support the teams with meeting and applying internal policies, including Rights and Permissions and Accessibility
• Liaise with external suppliers when needed about project management ensuring timelines are being adhered to and standards are upheld

Key Requirements:

• Experience in a customer success or customer service-based role
• Strong administrative and organisation skills with excellent attention to detail
• Experience with CRM (Salesforce desirable)
• Excellent written and oral communication skills
• Confident in using IT systems; Microsoft office and other digital tools to complete tasks and resolve queries
• A people person, who goes the extra mile to provide excellent service and customer experience
• Ability to juggle competing demands and priorities within deadlines
• Attentive to detail, accurate record keeper

View the full job description and person specification here

About Ark Curriculum Plus

Ark Curriculum Plus is a not-for-profit education venture. Our mission is to empower teachers to give every young person, regardless of their background, the subject knowledge and skills that will allow them to succeed. We believe that great curriculum design and delivery leads to improved teaching and learner outcomes, which impacts positively on children’s life chances.

Our commitment is to empower and equip schools to provide high quality subject teaching, through curriculum and integrated professional development, in order to develop young people’s subject mastery.

We are grown out of one of the highest performing Multi Academy Trust’s in the UK. Our connection with Ark gives us our experience and our specialist expertise earned while we developed and taught curriculum across our own network of 39 successful academies in the UK.

Our programmes, including Mathematics, Science and English Mastery, are now used by over 900 schools in the UK, including the 39 schools in the Ark network. Having pioneered the mastery approach and been recognised by Ofsted, we also influenced the adoption by the Department for Education of a mastery approach to teaching mathematics. It has been proven through independent impact trials that learners on our programmes make additional months’ progress.

Benefits

• 27 days annual leave plus bank holidays, rising with each year of service up to 30 days after 3-years’ service. This entitlement is pro rata for part time employees. This entitlement excludes bank holidays
• Full office closure between Christmas and New Year
• Hybrid working, with currently one day a week in our state-of-the-art office in West London working alongside colleagues
• Regular social events, monthly free breakfast, and daily fruit
• A flexible approach to working with understanding and consideration for work life balance and personal commitments
• As an Ark employee, you will have the opportunity to be part of the TPT (The Pension Trust) scheme, our workplace pension scheme where we make an 11% contribution; you are not required to contribute towards this scheme unless you choose to
• Access to high-quality professional learning throughout your career, offering both face-to-face sessions and a bespoke online learning platform
• Access to Ark Rewards scheme offering savings from over 3,000 major retailers, interest-free loans available for season tickets or a bike, gym discounts offering up to 40% off your local gym and free eye tests

How to Apply:

Apply with a CV and cover letter on our online recruitment portal. Applications to be submitted by Monday 11^th March 2024 at 10am but please note: we will be reviewing applications on an on-going basis and this advert may close earlier than advertised depending on the level of response.

This ATS application form should take no longer 20 minutes to complete. At any time, you can pause, save, and log back in. If you have any difficulty with meeting the deadline for application, please contact recruitment@arkonline.org

Interviews will be arranged as suitable candidates are identified, so early application is strongly advised.

Ark is committed to safeguarding and promoting the welfare of children and young people in its academies. In order to meet this responsibility, its academies follow a rigorous selection process to discourage and screen out unsuitable applicants.  

Ark requires all employees to undertake an enhanced DBS check. You are required, before appointment, to disclose any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975. Non-disclosure may lead to termination of employment. However, disclosure of a criminal background will not necessarily debar you from employment - this will depend upon the nature of the offence(s) and when they occurred. To read more about Ark’s safer recruitment process, please click this link. 

We aim to build a diverse and inclusive organisation where everyone – staff and students – can do their best work and achieve their full potential. We want to reflect and represent diverse perspectives across our organisation because we know that doing so will make us stronger and more effective. To know more about Ark’s diversity and inclusion commitments, please click on this link.