At Ark Elvin Academy we are working hard to give all our pupils an excellent education and are looking for committed teachers and support staff to join us at this exciting stage in our school improvement journey. Our team of enthusiastic, high expectations staff are doing what it takes to rapidly improve our school and deliver the outstanding education our community needs and deserves. We are deeply committed to our mission:

“To ensure that every pupil leaves Elvin confident, articulate, and culturally aware; able to pursue careers they are passionate about, contribute to society and live happy, healthy and fulfilled lives.”

In our recent OFSTED inspection (October 2019) it was recognised that Ark Elvin Academy:

“Pupils, parents and staff all agree that Ark Elvin Academy has improved out of all recognition. Pupils are proud of the school.”

“The headteacher and leaders have very high expectations…… Staff want all pupils to succeed in every area of their lives, not just academically.”

“The school is a calm, safe and supportive place for pupils. Pupils behave very well in lessons. They get on well with one another and with adults. At breaktimes the atmosphere in social areas is friendly. Pupils say they feel safe and bullying is not a problem. If there is any, it is dealt with quickly.”

"Leaders and Ark trustees believe that nothing less than outstanding is good enough. The school has improved rapidly. Staff morale is high. Excellent training helps to motivate them. Leaders listen to their concerns and do all they can to keep the workload manageable."

We are a large non-selective secondary school in the London borough of Brent, with excellent transport links to central London.  We are committed to ensuring teachers can focus on teaching and have the opportunity to refine and develop their practice in the classroom and develop their leadership skills, we have:

·        twice as many training days as is standard

·        weekly professional development for all staff

In recruiting for our Admissions Officer we are seeking the following from applicants:

•        A commitment to our school improvement process 

•        A growth mindset 

•        High standards of professionalism and courteousness 

•        The potential to be an exceptional leader 

You will become part of a close knit professional community of enthusiastic colleagues who benefit from the training, guidance and support from both the Ark network, one of the country’s top performing school groups and our North London region of schools where we work closely with four outstanding schools; Ark John Keats Academy, King Solomon Academy, Ark Academy and Isaac Newman Academy.

Closing date: 11 December 2019
Start date:  January 2020 to January 2021 (1 Year fixed term contract)
Salary:   Ark Support Scale Inner London Band 5: point 5 to 9 (£22,800 to £24,486)

We passionately believe in our six pillars and they drive all our thinking and our school improvement at Elvin: 

Strong Discipline
Calm, purpose and order are established through the consistency of expectations and explicit teaching of discipline. 

High Quality teaching 
Teachers are subject experts with an excellent understanding of the intellectual journey they are taking their pupils on and have mastery in effective teaching skills. 

Mastery Curriculum
Our curriculum design enables pupils to make rapid progress and develop a framework of knowledge and understanding in each subject area that provides a solid foundation for further study. 

Raising Aspirations
Pupils understand the opportunities that a school and university education will afford them in terms of careers and quality of life. Pupils develop their passions and interests through an Our extensive enrichment programme. 

Character Development
Pupils develop the characteristics that support their academic achievement, create thoughtful citizens and allow them to make reflective choices over their personal lives. 

Developing Leaders
All members of staff see themselves as leaders within an aligned community of professionals and are systematically trained in best practice. We create high performing teams to drive our school improvement.

Ark Elvin is on an exciting improvement journey – join us and be part of that change.

We encourage and welcome you to visit our school; to arrange a visit, please contact Anita Amaning on a.amaning-ampong@arkelvinacademy.org or 020 8902 6362.   

Reports to:  Vice Principal

The role

To provide  a range of administrative services and support in relation to the admission process applications, fair banding testing, and appeals to the Academy and to provide a welcoming and efficient point of contact between the public, schools and relevant agencies and the Academy concerning all aspects of Admissions processes.

Key responsibilities

Casual Admissions

·        Handle admission enquiries from schools, parents/carers, students, councils and appropriate external agencies on all aspects of the admissions process and status of applications paying due regard to Data Protection Act and the Academy’s Admission Policy

·        Manage requests for prospectus, application forms etc.

·        To facilitate the progressions of applications including requesting further information from applicants and previous schools (where applicable). Requesting Electronic and paper files for all admissions from previous schools.

·        Produce official correspondence to applicants in relation to admissions to the Academy within specified guidelines and timeframes

·        Be responsible for communicating offers of places, checking ID documents/proof of address/sibling etc. for all admissions paying due regard to the Academy’s Admission Policy

·        Issuing relevant information in relation to new admissions to parents (e.g. parent information pack) and Learning Leaders (e.g. new students context details and classes)

·        Liaise with and provide administrative support to AP: Inclusion, Admissions Committee and Learning Leaders in relation to applications to the Academy

·        Arrange induction programme in conjunction with the AP: Inclusion for casual admissions including issuing of planner and welcome pack, locker keys and reading test.

·        To undertake and maintain computerised records relating to admissions (applications, offers, declines, waiting lists etc).

·        Produce admission statistics for Leadership Team, Admissions Committee and Governing body as and when required.

·        To be responsible for sending student files to other schools with regards to those off roll and to be the point of contact for other schools with regards to on/off roll. 

·        Process FSM requests. Checking OFSM and SAM, updating Bromcom and informing parents.

·        Provide administrative support to Learning Leaders with regards to on/off roll and general admin relating to students.

·        Inform Attendance/ Data Officer of all leavers. 

      Year 7 Admissions (Secondary Transfer)

·        Assist with, and provide administrative support for Prospective Year 7 Open Evenings

·        Receive and manage late applications for September admissions into Year 7

·        Be responsible for communicating offers of places, checking ID documents/proof of address/sibling for September admissions into Year 7 and maintain waiting lists in accordance with Academy Admission Policy.

·        Be responsible for collection and input of student data on Management of Information System either through electronic or manual processes

·        Prepare all documentation through word-processing or desktop publishing in relation to Induction Day for Year 6 – 7 transfer

·        Liaison with Learning Leader Year 7, Inclusion Faculty, Primary Schools and LEA in relation to Year 6-7 transfers including the setting up and attendance at meetings and appointments

Additional Duties

·        To provide administrative support to the AP: Post 16 AP: Specialism and AP Teaching & Learning including typing of letters, arranging appointments, producing spreadsheets as appropriate.

·        To be responsible for the filing of student records in school archive.

·        Provide administrative support to Curriculum Leaders e.g. minutes, letters, as directed by Administration Services Supervisor.

·        Administer cover arrangements in the absence of the Admin Officer - Data / Office Manager

·        To provide data support to the Data Manager, helping to complete data tables as and when required.

        General

·        To be a proactive member of the Administrative Team, assisting other team members as and when necessary including printing/collation and distribution of reports and other whole school mailings. 

·        To assist with student print out of timetables, student enquiries, and stationery and uniform enquiries.

·        To provide cover for reception, in conjunction with other Administrative staff, as and when required.

·        To provide adequate office cover in conjunction with other Administrative staff as appropriate and to liaise with the Head of Administration Services and assist in office as and when necessary.

·        To undertake training and development in relation to the post as and when necessary.

·        To help/ensure the office a remains tidy and is a safe working environment.

·        Any other duties commensurate with the general level of responsibility of the post

Person Specification: Admissions Officer