HR Assistant
HR Assistant
An exciting opportunity has arisen for a dedicated HR Assistant to develop their career within our passionate and ever courageous community.
We are a courageous, compassionate community - empowering excellence. We are a value lead organisation, being bold within every aspect of our lives at school.
We want all staff to thrive, modelling leadership and determination to the pupils and students within our rich and diverse academy, working together to fulfil our vision of creating a centre of excellence within our local community.
We empower our teams by valuing the individual and prioritising professional development. This is delivered through weekly CPD sessions, dedicated line management meetings and by encouraging staff to develop their own ideas and projects, within their departments and beyond.
The Role
As the academies HR Assistant, you will provide support to the HR Advisor with the delivery of a proactive, effective, and efficient day to day HR Administrative service for the academy, undertaking duties across a range of HR activities data management/ reporting, recruitment and selection processing including new starters and leavers, absence management, probation management, and statutory processing such as required by law and for Ofsted. You will also provide support to academies across the Region’s network when required.
As the academies HR Assistant, you will provide support to the HR Advisor with the delivery of a proactive, effective, and efficient day to day HR Administrative service for the academy, undertaking duties across a range of HR activities data management/ reporting, recruitment and selection processing including new starters and leavers, absence management, probation management, and statutory processing such as required by law and for Ofsted. You will also provide support to academies across the Region’s network when required.
Reports to: HR Advisor
Start date: September 2022
Salary: Ark Salary Support Staff Band 4, Point 3 - 7
Start date: September 2022
Salary: Ark Salary Support Staff Band 4, Point 3 - 7
Actual Salary Range £16,416 - £17,629 Pro Rata from Full Time Equivalent
Contract: Term Time Only 0.8 FTE Working 30 hrs pw
Closing Date: 28th June 2022 at 23.59 hrs
Contract: Term Time Only 0.8 FTE Working 30 hrs pw
Closing Date: 28th June 2022 at 23.59 hrs
Key Responsibilities
• To manage the HR Information System to ensure that electronic employee records are accurate and up to date and which meets Ofsted standards. This will include responsibility for data entry, regular and ad hoc reporting, and an annual data cleansing exercise.
• To maintain an accurate and up-to-date Single Central Register (SCR) in accordance with the Keeping Children Safe in Education Regulations and Ofsted.
• Process Teacher’s Pensions and keep accurate records.
• Provide generalist first line HR advice to line managers to ensure compliance with employment legislation as well as a positive employee relations climate, referring to Ark HR as necessary.
• Provide day to day support to employees requests with regards to annualise hours information, absence management process.
• Produce a range of HR letters and correspondence (e.g., variation to contract letters, maternity, holiday entitlement) from standard templates
• Supporting with documentation and process management of Disciplinary, Grievance, Capability and Appeal processes, including organising meetings, preparing packs for attendees etc.
• To monitor and process staff leaving documentation and arrange exit interviews.
• Support the HR Advisor to co-ordinate the annual Appraisal process, ensuring that managers complete meetings and associated appraisal records effectively and timely.
• Support and help co-ordinate the staff induction process and ensure the probation process is managed effectively.
• To administer absence reporting and recording processes, ensuring that all absence is reported, recorded, and followed up on with the relevant line manager in accordance with the appropriate policies and procedures.
• Ensure all academy data is line with GDPR requirements.
• To manage the HR Information System to ensure that electronic employee records are accurate and up to date and which meets Ofsted standards. This will include responsibility for data entry, regular and ad hoc reporting, and an annual data cleansing exercise.
• To maintain an accurate and up-to-date Single Central Register (SCR) in accordance with the Keeping Children Safe in Education Regulations and Ofsted.
• Process Teacher’s Pensions and keep accurate records.
• Provide generalist first line HR advice to line managers to ensure compliance with employment legislation as well as a positive employee relations climate, referring to Ark HR as necessary.
• Provide day to day support to employees requests with regards to annualise hours information, absence management process.
• Produce a range of HR letters and correspondence (e.g., variation to contract letters, maternity, holiday entitlement) from standard templates
• Supporting with documentation and process management of Disciplinary, Grievance, Capability and Appeal processes, including organising meetings, preparing packs for attendees etc.
• To monitor and process staff leaving documentation and arrange exit interviews.
• Support the HR Advisor to co-ordinate the annual Appraisal process, ensuring that managers complete meetings and associated appraisal records effectively and timely.
• Support and help co-ordinate the staff induction process and ensure the probation process is managed effectively.
• To administer absence reporting and recording processes, ensuring that all absence is reported, recorded, and followed up on with the relevant line manager in accordance with the appropriate policies and procedures.
• Ensure all academy data is line with GDPR requirements.
Recruitment and Selection
• Support the HR Advisor to co-ordinate the full recruitment processes across the academy, including effective utilisation of the Ark Recruitment System, candidate screening, interview scheduling/preparation and hiring outcome processes
• Process staff appointment all pre-employment and safeguarding checks and induction details
• Support the HR Advisor to co-ordinate the full recruitment processes across the academy, including effective utilisation of the Ark Recruitment System, candidate screening, interview scheduling/preparation and hiring outcome processes
• Process staff appointment all pre-employment and safeguarding checks and induction details
Other
• Actively promote the safety and welfare of our children and young people.
• Ensure compliance with Ark’s data protection rules and procedures.
• Keep up to date with Human Resources best practice, legislative changes and new developments to continuously develop and improve knowledge and skills and broaden the understanding of inter-relationships between the range of human resources activities and functions.
• Liaise with colleagues and external contacts at all levels of seniority with confidence, tact and diplomacy.
• Work with Ark Central and other academies in the Ark network, to establish good practice throughout the network, offering support where required.
• Actively promote the safety and welfare of our children and young people.
• Ensure compliance with Ark’s data protection rules and procedures.
• Keep up to date with Human Resources best practice, legislative changes and new developments to continuously develop and improve knowledge and skills and broaden the understanding of inter-relationships between the range of human resources activities and functions.
• Liaise with colleagues and external contacts at all levels of seniority with confidence, tact and diplomacy.
• Work with Ark Central and other academies in the Ark network, to establish good practice throughout the network, offering support where required.
Qualifications
• GCSE at grade C or above in English and Maths
• HR (CIPD) qualification at Level 3 or currently studying
• GCSE at grade C or above in English and Maths
• HR (CIPD) qualification at Level 3 or currently studying
Knowledge, Skills and Experience
• At least 2 years Administration Experience and working with Databases
• Interest to work in HR and Passion for People
• Experience of working in a similar role in a school environment (Desirable)
• Good IT skills, highly competent using Microsoft Office
• Strong administrative and organisational skills
• Excellent written and oral communication skills
• At least 2 years Administration Experience and working with Databases
• Interest to work in HR and Passion for People
• Experience of working in a similar role in a school environment (Desirable)
• Good IT skills, highly competent using Microsoft Office
• Strong administrative and organisational skills
• Excellent written and oral communication skills
Behaviours
• Genuine passion for and a belief in the potential of every pupil and staff member
• A robust awareness of keeping children safe, noticing safeguarding and welfare concerns, and you understand how and when to take appropriate action
• Belief that every student should have access to an excellent education regardless of background
• Professional outlook, detailed orientated and able to multi task and meet deadlines
• A team player that can work collaboratively as well as using own initiative
• Calm and professional under pressure
• Understanding of the importance of confidentiality and discretion
• Flexible attitude towards work and demonstrates sound judgement
• Genuine passion for and a belief in the potential of every pupil and staff member
• A robust awareness of keeping children safe, noticing safeguarding and welfare concerns, and you understand how and when to take appropriate action
• Belief that every student should have access to an excellent education regardless of background
• Professional outlook, detailed orientated and able to multi task and meet deadlines
• A team player that can work collaboratively as well as using own initiative
• Calm and professional under pressure
• Understanding of the importance of confidentiality and discretion
• Flexible attitude towards work and demonstrates sound judgement
Other
• Right to work in the UK
• Commitment to equality of opportunity and the safeguarding and welfare of all students
• Willingness to undertake training
• This post is subject to an enhanced DBS check
• Right to work in the UK
• Commitment to equality of opportunity and the safeguarding and welfare of all students
• Willingness to undertake training
• This post is subject to an enhanced DBS check
Essential Skills – Personal Attributes
• 2 Years Administration Experience especially working with Databases
• CIPD Level 3 either working towards or achieved
• Strong interpersonal, written and oral communication skills
• A professional approach with interacting with colleagues
• 2 Years Administration Experience especially working with Databases
• CIPD Level 3 either working towards or achieved
• Strong interpersonal, written and oral communication skills
• A professional approach with interacting with colleagues
Desirable Skills
• A desire to work within HR and further develop your skills.
• An understanding of HR Legislation
• A desire to work within HR and further develop your skills.
• An understanding of HR Legislation
Other
Commitment to equality of opportunity and the safeguarding and welfare of all pupils
Willingness to undertake training internally and externally as required by the school
This post is subject to an Enhanced Criminal Records Bureau disclosure and 2 references.
Willingness to undertake training internally and externally as required by the school
This post is subject to an Enhanced Criminal Records Bureau disclosure and 2 references.
HR Assistant
Location: Ark Bolingbroke Academy
Salary: £16,416 - £17,629