HR Administrator

Ark Boulton Academy joined the Ark network in September 2015 and is a 6 form entry secondary school (11-16) in Sparkhill, Birmingham. Chosen by the students, the school is named after Matthew Boulton, a prominent Birmingham manufacturer, reflecting the industrial and entrepreneurial spirit of the city. Ark Boulton joins Ark’s thriving hub of primary and secondary schools in Birmingham.

We are now looking to recruit a HR Administrator.  Working in a team you will be responsible for providing a high standard of secretarial, administrative and and HR support in order to assist in the smooth running of all academy activities.

The ideal candidate will:

• Experience of administration ideally within a school context
• Experience of using databases
• Excellent written and oral communication skills
• Good IT skills, including the ability to confidently use Microsoft Word, Excel and Outlook 
• Have a genuine passion and a belief in the potential of every pupil

Hours: 20 hours per week, 41weeks per year, (39 weeks term time +2 weeks to be arranged with Senior Team to support the Academy).

Ark value diversity and are committed to safeguarding and promoting child welfare. The successful candidate will be subject to DBS and any other relevant employment checks.

Reports to:                          Operations Manager

Salary:                                 Ark Support Staff Band 5 (full time £17,972 - £21,285 p.a.) Pro rata salary £8,988-£10,645 per annum. Dependent on experience and qualifications.
Hours of work:                 20 hours per week, 41 weeks per year (39 weeks term time + 2 weeks to be arranged to meet the needs of  the department).

The Role:

As an intergral member of the academy operations team, the post holder will provide HR administration support, undertaking duties across a range of HR activities including recruitment and selection administration, data management and reporting, HR compliance.

Key Responsibilities:

General administration

·         To maintain an accurate and up-to-date paper and electronic filimg system for personnel records

• To complete a range of HR related paperwork
• To produce a range of HR letters and correspondence (e.g. variation to contract letters, maternity and holiday entitlement)
• Other administration as requested
• Assist the HR Manager with completion of all new starter paperwork, and other documents relation to staff employment.  This work will include:

Recruitment and Selection administration

·         To support the recruitment process across the academy, including scheduling and booking interviews, liaising with candidates and producing interview packs and meeting and greeting candidates

·         Ensuring room and refreshments are ready before the interview takes place

Data Management and Reporting

·         To manage HR Information System to ensure that electronic employee records are accurate and up to date.  This will include responsibility for data entry and reporting

·         To maintain an accurate and up-to-date Single Central Record

·         To coordinate the academy’s School Workforce Census annual return

·         Assist the HR Officer with maintenance of confidential staff records.  This will include:

o   Filing

o   Retrieving records for Senior Staff

o   Ensuring full records are maintained for staff

Other

·         To work in collaboration with the Ark Central team as appropriate

General

• Undertake any training which may be necessary to discharge these duties
• Participate in the academy’s arrangements for performance management and continued professional development
• Carry out other duties as may be commensurate with the grade and nature of the post.