Job Description: Office Manager

 

Reporting to:  Operations Director

Location:  Ark All Saints Academy

Contract: Permanent

Working Pattern: Full Time
Salary: Ark Support Scale 7: Pay Points 14 - 30 (£27,508 – £32,881)

                                           

Ark All Saints Academy are looking to recruit a highly motivated Office Manager who has a commitment to excellence and helping every child succeed, helping to instill a love for learning in every scholar.   

As Office Manager, you will play a key role in ensuring the administrative functions of the Academy run efficiently and effectively. You will manage reception and administrative staff, systems and processes.

Key Responsibilities

Management & Administration

• Ensure an excellent administrative support service is delivered across the Academy
• Line manage a team of reception and administrative staff to ensure an effective and efficient support service
• Carry out performance reviews in line with the academy’s policy, setting challenging and appropriate targets
• To participate in the recruitment process for members of the admin team as required
• Take responsibility for the pupil admissions and attendance procedures and processes, including but not limited to; maintaining relevant databases, providing timely reports, supporting pupil induction
• Be responsible for and carryout school uniform administration procedure
• Take a lead role in planning, developing and monitoring new and existing operational systems, procedures and policies

 

School Operations

• Support the health, safety and welfare of staff and other people on school premises as directed by the Principal and the Operations Director
• Be responsible for first aid and training, maintaining records and supplies
• Maintain accurate scholar medication records
• Oversight of Free School Meal (FSM) applications for all students
• Support the administration of financial systems such as uniform sales, income from trips, stationery income and collection of dinner monies and chasing outstanding dinner money debts
• Ensure printing devices across the Academy work efficiently, maintaining day to day printing operations and supplies
• Be responsible for Academy Stationery Orders, review and monitor stock levels.
• Supporting events such as Parents’ and information evenings, Open Days and community events.