Programmes and Operations Administrator

Reports to: Programmes and Operations Manager

Location: West London – currently operating an agile working policy with two core days (Mon and Wed) in the office

Contract: Permanent

Pattern: Full Time (standard hours 9am-5.30pm)

Closing date: 02/10/2023 at 10am

Interviews: Interviews will be arranged as suitable candidates are identified, so early application is strongly advised

Start date: ASAP

Salary: £23,366 to £25,000 (depending on experience)

About the role:

The Programmes and Operations Administrator will provide administrative support to the Programmes and Operations Manager and the wider team.   

We are looking for someone who will excel and take pride in delivering a range of different administrative duties including planning, tracking and reporting, and will have the ability to communicate well.

The Programmes and Operations Administrator will be involved working on-site at events on a regular basis, in addition to normal office hours. This role would suit a highly organised individual with a practical, can-do approach, who would thrive working with a range of different people. We are looking for a Programmes and Operations Administrator who will have a strong desire to work with, and with the aim of, improving the lives of our students through education.

Key Responsibilities:

Programme and Operations Administration

• Leading on administration to deliver a programme of meetings, training sessions and events, including:
• Managing delegate communications and attendance
• Coordinating school and student registration
• Liaising with venues and supporting with contracts
• Coordinating printing, materials and equipment required
• Assisting with operational logistics at pupil-facing events and training

Team Administration

• Assisting with diarising the team calendars and keeping calendars up to date with any changes or additions throughout the year
• Processing invoices, expenses and tracking expenditure
• Assisting in the booking of travel and hotels
• Organising hospitality and catering

Being the ‘Learning Champion’ for the team

• Participating in termly meetings
• Taking an active role in learning about new developments on the platform, and ways the team can utilise the Ark Learning Management System to improve processes

Key Requirements:

• The role would suit someone who has worked in a professional setting for 1-2 years as a team administrator, or similar, who is looking to gain further knowledge and expertise, particularly within programme and events administration
• Ability to communicate clearly, concisely and effectively
• Highly computer literate, with excellent Word, Excel and PowerPoint skills, including diary management using Microsoft Outlook
• Strong administration skills and the ability to maintain and implement effective systems
• Excellent attention to detail
• Helpful and calm with a positive attitude towards work
• Able to work well independently and as part of a team
• The ability to build positive working relationships
• The ability to multitask and prioritise competing demands effectively
• Ability to travel within London, with very occasional travel to Birmingham, Hastings or Portsmouth, using public transport whenever practicable
• Some evening and weekend work for fixtures and training

View the full job description and person specification here

About Ark

We’re an international charity, transforming lives through education. We exist to give every young person, regardless of their background, a great education and real choices in life. In the UK, we’re a network of 39 schools, educating around 28,500 pupils in areas where we can make the biggest difference and we’re recognised as one of the highest achieving academy groups in the country. We want to change the lives of children everywhere, not just in our own schools. So, we create and incubate Ventures designed not only to help pupils in Ark schools, but also to improve education systems.

You’ll be joining a group of like-minded, ambitious individuals who work collaboratively and are all committed to our core mission, that every child has the potential to succeed. Having just celebrated our 20^th anniversary, we are shaping our goals for the next 20 and there has never been a more exciting time to join us.

Benefits

• 27 days annual leave plus bank holidays, rising with each year of service up to 30 days after 3-years’ service. This entitlement is pro rata for part time employees. This entitlement excludes bank holidays
• Full office closure between Christmas and New Year
• Hybrid working, with currently two days a week in our state-of-the-art office in West London working alongside colleagues
• Regular social events, monthly free breakfast, and daily fruit
• A flexible approach to working with understanding and consideration for work life balance and personal commitments
• As an Ark employee, you will have the opportunity to be part of the TPT (The Pension Trust) scheme, our workplace pension scheme where we make an 11% contribution; you are not required to contribute towards this scheme unless you choose to. Depending on your role you may also be entitled to LGPS which is a defined benefit scheme where you contribute a percentage based on how much you earn (as do we) in exchange for a guaranteed amount in your pension pot every year
• Access to high-quality professional learning throughout your career, offering both face-to-face sessions and a bespoke online learning platform
• Access to Ark Rewards scheme offering savings from over 3,000 major retailers, interest-free loans available for season tickets or a bike, gym discounts offering up to 40% off your local gym and free eye tests

How to Apply:

Apply with a CV and cover letter on our online recruitment portal. Applications to be submitted by Monday 2^nd October 2023 at 10am but please note: we will be reviewing applications on an on-going basis and this advert may close earlier than advertised depending on the level of response.

This ATS application form should take no longer 20 minutes to complete. At any time, you can pause, save, and log back in. If you have any difficulty with meeting the deadline for application, please contact recruitment@arkonline.org

Interviews will be arranged as suitable candidates are identified, so early application is strongly advised.

Ark is committed to safeguarding and promoting the welfare of children and young people in its academies. In order to meet this responsibility, its academies follow a rigorous selection process to discourage and screen out unsuitable applicants.  

Ark requires all employees to undertake an enhanced DBS check. You are required, before appointment, to disclose any unspent conviction, cautions, reprimands or warnings under the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975. Non-disclosure may lead to termination of employment. However, disclosure of a criminal background will not necessarily debar you from employment - this will depend upon the nature of the offence(s) and when they occurred. To read more about Ark’s safer recruitment process, please click this link.