Ark All Saints is a small school made up of 600 scholars. We consider ourselves to be members of a family, who work together to ensure the success of all our children.
Our staff team is deeply committed to the new academy’s transformation and future, and looking to create a vision for success, a culture of academic achievement and a nurturing environment in which students can thrive. A Church of England school whose only admission criteria is on distance, we welcome students of all faiths and none and we expect all members of staff to support and uphold the moral ethos of our academy.
We are looking to recruit a highly motivated Office Manager with a commitment to academic excellence and helping every child succeed.
Please note - Interviews will take place at the school on 28th August 2019
The Role
As Office Manager, you will play a key role in ensuring the administrative functions of the Academy run efficiently and effectively. You will manage reception and administrative staff, systems and processes.
Key Responsibilities
Management & Administration
- Ensure an excellent administrative support service is delivered across the Academy
- Line manage a team of reception and administrative staff to ensure an effective and efficient support service
- Carry out performance reviews in line with the academy’s policy, setting challenging and appropriate targets
- To participate in the recruitment process for members of the admin team as required
- Take responsibility for the pupil admissions and attendance procedures and processes, including but not limited to; maintaining relevant databases, providing timely reports, supporting pupil induction
- Be responsible for and carryout school uniform administration procedures
- Take a lead role in planning, developing and monitoring new and existing operational systems, procedures and policies
School Operations
- Support the health, safety and welfare of staff and other people on school premises as directed by the Principal and the Operations Director
- Be responsible for first aid and training, maintaining records and supplies
- Maintain accurate scholar medication record
- Oversight of Free School Meal (FSM) applications for all students
- Support the administration of financial systems such as uniform sales, income from trips, stationery income and collection of dinner monies and chasing outstanding dinner money debts
- Ensure printing devices across the Academy work efficiently, maintaining day to day printing operations and supplies
- Be responsible for Academy Stationery Orders, review and monitor stock levels.
- Supporting events such as Parents’ and information evenings, Open Days and community events.
Other
- Actively promote the safety and welfare of our children and young people
- Ensure compliance with Ark Data Protection Policy, Data Retention Schedule and other rules and procedures
- Liaise with colleagues and external contacts at all levels of seniority with confidence, tact and diplomacy
- Work with Ark Central and other academies in the Ark network, to establish good practice throughout the network, offering support where required
This job description is not an exhaustive list and you will be expected to carry out any other reasonable tasks as directed by your line manager.
Person Specification: Office Manager
Qualifications
- Relevant qualifications in office/business administration, desirable
- Maths and English GCSE at grade C or above
- Current First Aid qualification or willingness to obtain
Knowledge, Skills and Experience
- Experience of a senior administrative role or similar
- Experience of working within a school environment (Desirable)
- Line management or supervisory experience
- Excellent customer service skills
- Able to manage several projects at once, prioritising accordingly to meet deadlines
- Able to take ownership of tasks and work with minimal supervision
- Strong IT, systems, administrative and organisational skills
- Excellent written and oral communication skills
- Understanding of relevant legislation, policies and procedures, and the ability to apply this understanding to real situations
Behaviours
- Genuine passion for and a belief in the potential of every pupil
- A robust awareness of keeping children safe, noticing safeguarding and welfare concerns, and you understand how and when to take appropriate action
- Belief that every student should have access to an excellent education regardless of background
- Professional outlook, detailed orientated and able to multi task and meet deadlines
- A team player that can work collaboratively as well as using own initiative
- Calm and professional under pressure
- Understanding of the importance of confidentiality and discretion
- Flexible attitude towards work and demonstrates sound judgement
Other
- Right to work in the UK
- Commitment to equality of opportunity and the safeguarding and welfare of all students
- Willingness to undertake training
- This post is subject to an enhanced DBS check
Ark is committed to safeguarding and promoting the welfare of children and young people in our academies. In order to meet this responsibility, we follow a rigorous selection process. This process is outlined here, but can be provided in more detail if requested. All successful candidates will be subject to an enhanced Disclosure and Barring Service check.