Recruitment & HR Administrator
Ark Isaac Newton Academy
Salary From
Salary To

Isaac Newton Academy, Redbridge
Interim Principal: Jo Spencer

Recruitment & HR Administrator

Six form entry, mixed 4-18 comprehensive in Redbridge

Reporting to: Senior HR Officer
Closing date: 11am on 23rd April 2019
Start date: As soon as possible
Salary: Ark Support Staff band 4, Outer London - £18,566 to £19,062 per annum
Hours: 36 hours per week, 42 weeks per annum            (term-time plus 3 weeks)      

In September 2012 Isaac Newton Academy opened with its inaugural cohort of 180 year 7 students. The secondary school will grow, year on year, to become an 11-18 academy of 1250 students. The sixth form opens in September 2017. In 2014 the primary phase opened, welcoming 90 reception-aged pupils. This too will expand each year until full in 2020.


In October 2018 the school was judged to be outstanding in all categories by OFSTED.

We are looking to appoint a highly efficient Recruitment & HR Administrator to manage and co-ordinate all recruitment activities at the school. The successful candidate will alse provide support for multiple HR related activites.

The ideal candidate will have:

  • Experience of managing recruitment processes (desirable)
  • Strong administrative and organisational skills
  • Excellent written and verbal communication skills


If you have any technical issues with the application form or for further information or an informal, confidential discussion please contact Human Resources on 02089116657 or


To apply please go to Please complete your application by 11am on 23rd April 2019.

Ark is committed to safeguarding children; successful candidates will be subject to an enhanced Disclosure and Barring Service check.

We reserve the right to close this job vacancy prior to the advertised closing date should we feel we have found a suitable candidate.

Job Description: Recruitment and HR Administrator



The Role

The post holder will be responsible for co-ordinating all recruitment activities and provide administration support for a range of HR related activities, including: data entry and reporting, compliance and support to the HR Manager in processing new starters.


Key Responsibilities


  • To be responsible for the co-ordination of the recruitment process across the academy, including placing adverts, scheduling and booking interviews, calling references, liaising with candidates and producing recruitment panel packs.
  • To ensure that references are received in a timely manner, regularly updating and liaising with the recruitment panel.
  • To manage the Ark recruitment automated tracking system, updating application status in a timely manner.
  • To ensure a welcoming and efficient reception for candidates.
  • Providing a first point of contact for all recruitment enquires, to ensure that they are responded to in a timely and professional manner.
  • To manage the Human Resources general email account ensuring all emails are responded to and, where necessary, forwarded to relevant colleagues in a timely manner.
  • To ensure the  interview room and waiting area are set up with refreshment and are clean, free from clutter and well presented with relevant academy reading resources available (eg: current newsletter, academy prospecti, BRIDGES information, copy of staff expectations).
  • To support the HR Manager in processing new starter documentation, including setting up of paper files.


  • To be responsible for administering the absence reporting and recording processes, ensuring that all absences are reported, recorded and followed up with the relevant line manager in accordance with the appropriate policies and procedures, liaising with the SLT, cover as required.
  • To support the performance management and probation processes as directed.

Data Entry


  • To maintain the HR Information System (MyHR), updating staff records as required.
  • to be responsible for recording all staff absence and sickness information, ensuring the electronic employee records are accurate and up to date to thereby facilitation accurate reporting. 

HR Administration

  • To maintain an accurate and up to date paper and electronic filing system for all personnel records.
  • To support the HR Manager in a range of HR related duties as necessary.

Other Administration


  • To support the administrative functions of the academy as directed




  • To cover for absent colleagues and undertake other duties commensurate with the grade.
  • To support administration and other operational staff as and when required.
  • To actively promote the Academy and liaise with outside agencies as necessary, representing the Academy or Ark as appropriate
  • To work in collaboration with the ARK Schools HR team as appropriate
  • To maintain a presence around the school to ensure that the highest standards of behaviour and site-usage are upheld
  • To communicate and liaise with staff, students, parents, governors and members of the local community as appropriate
  • To be active in issues of staff and student welfare and support
  • To provide cover as directed by your line manager and SLT which could include cover for reception and test/exam invigilation
  • To comply and assist in the development of policies and procedures in relation to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
  • To demonstrate a commitment to Equality of Opportunity for all members of the Academy’s priorities
  • To undertake any other professional duties as set down in the Ark pay and conditions of service document, and as directed by the Principal.
  • To be actively involved in the academy’s enrichment provision.
  • To act as a BRIDGES mentor.
  • To support with whole school initiatives, attending whole school events and assemblies.
  • To act as First Aider when required.
  • To carry out a weekly student supervisory duty and a P.E. gate duty.
  • To undertake training and development relevant to the post and in line with the Academy’s priorities.
  • To undertake any other professional duties as set down in the ARK Schools pay and conditions of service document, and as directed by the Principal.



 Person Specification: : Recruitment and HR Administrator

Qualification criteria

  • Right to work in UK
  • GCSE Maths and English (Grade C or above)


  • Experience of running effective administrative and HR systems and processes within a school context or similar
  • Experience of managing recruitment processes (desirable)
  • Understands the importance of confidentiality and discretion
  • Competent user of a range of ICT applications including Microsoft office.

Specific skills

  • Excellent literacy and communication skills, including written and oral
  • Professional telephone manner
  • Good computer skills, in particular using Word, Excel, Internet and Email
  • Strong administrative and organisational skills

Personal characteristics

  • Vision aligned with ARK and the Academy’s high aspirations and high expectations of self and others
  • A firm and consistent belief in the unlimited potential of every student and a commitment to inclusive educational provision
  • Professional outlook, organised, able to multi task and meet deadlines
  • Resilience and determination to support the HR processes
  • Ability to communicate effectively with students, staff members and parents
  • Ability to follow instructions accurately but also to show initiative and make good judgments when required
  • Highly skilled and adaptable ‘people skills’
  • Flexible attitude to work and willingness to support colleagues
  • Willingness and ability to learn and operate new IT systems and databases
  • A helpful and positive nature, and a calm and caring disposition
  • Hardworking, conscientious and flexible
  • The ability to work well under pressure
  • Adaptability and the skills to work in harmony with a range of individuals
  • Excellent literacy and communication skills, both written and oral
  • Understanding of the importance of confidentiality and discretion
  • Commitment to the safeguarding and welfare of all pupils
  • High levels of honesty and integrity.




  • This post is subject to an enhanced Disclosure and Barring Service Check
  • The post holder must be committed to safeguarding the welfare of children and to
  • Providing equality of opportunity.


Ark is committed to safeguarding and promoting the welfare of children and young people in our academies.  In order to meet this responsibility, we follow a rigorous selection process. This process is outlined here, but can be provided in more detail if requested. All successful candidates will be subject to an enhanced Disclosure and Barring Service check.